Day 121 - 04 May 95 - Page 60
1
2 Q. So ----
3 A. What would be kept in store is their personal file. In
4 the case of crew people that is an application form which
5 contains their job history whilst they worked for us; in
6 other words, the rises they have got, any awards they have
7 got, any discipline they have got. That goes on there. In
8 addition will be kept the reports that have been done on
9 them, their performance reviews that have been done on
10 them. They will be kept.
11
12 Q. They will be kept, what, forever so that if anybody goes
13 back ----
14 A. No, no, they will be kept whilst they are working for
15 us, of course -- they will not be disposed of before
16 then -- and then it depends upon the store, or it did
17 depend upon the store, and I have talked to managers and it
18 really is a varying degree of time that it is kept. But
19 most stores would keep them for a year and then for some
20 reason, I think, the managers would say, "Because of the
21 limitation of space we have had this for a year since they
22 left, let us get rid of it because it is just taking up
23 space".
24
25 Q. If someone was sacked for dishonesty and three years later
26 applied for a job in another store you would not actually
27 know that?
28 A. No, there is a coding for the reason for leaving and
29 that would be ----
30
31 Q. So there are some records kept?
32 A. That would be kept; that would be flagged up on the
33 payroll.
34
35 Q. That would be forever, would it?
36 A. Well, certainly for many, many years.
37
38 Q. Ten years, 20 years?
39 A. No, no. As I said, I think payroll is kept for about
40 five. I am not sure.
41
42 Q. Is that just if they are dismissed for dishonesty or that
43 would be for whatever reason ----
44 A. No, there is a coding for reasons for leaving.
45
46 Q. Right. Do you still have a copy of the memo that was sent
47 around concerning how long these kinds of records are
48 supposed to be kept for?
49 A. The crew records?
50
51 Q. Yes. You said that was a couple of years ago?
52 A. I did not say -- I do not know how personnel have
53 communicated this to the crew -- to the management. I do
54 not know whether they do it on their course or whether they
55 send a memo round. I simply do not know.
56
57 Q. There would have to be some kind of written instruction,
58 would there not, going around to all the stores?
59 A. Honestly I do not know. I do not know when personnel
60 introduced this policy. I know they have -- they are now
