What role are you playing?
Viewer ~ Publisher ~ Admin

Role:
Admin
 
Getting Started
 

You should have received...
Installation
Concepts: Filters, Calendars, & Members
Logging In
Setting up Filters
Setting up Calendars
Setting up Publishers
Entering an Event

Install Calendar Central on a server
Running Calendar Central
Customizing the graphics and layout
Filters, Calendars, and Members
Setup a new organization to publish events
Definitions


You should have recieved... ...to top

Hopefully, you've downloaded Calendar Central and you recieved the License Key via email. If you haven't done this, please go to the download page.

If you went through the download screens and have not recieved a License Key via email, please contact iRenaissance, support@iRenaissance.com or call 919.380.7815.


Installation ...to top

Install Calendar Central on a server



Concepts: Filters, Calendars, & Members...to top

Filter
Each filter is a set of event types, locations, etc. Viewers use filters to select the exact locations and event types they are interested in. Once they checkmark specific categories in each filter, they only see events tagged for those categories.

Calendar
You create a calendar for each group who wants to publish events. The calendar restricts the group to paticular categories. For example: publishers for the "California Marketing" calendar can only manage Marketing events in California.

Note: This is different than what a viewer sees. Viewers always see one central calendar.

Member
Members have roles: Viewer, Publisher, or Admin.

Publishers are members that can enter and update events for a specific Calendar. When you create Members, you assign them to be Publishers for particular calendars. Admin's are members that can edit the Filters and add new Members.


Logging In ...to top

You need to start the Java Viewer and login. You should recieve the address of the viewer from the webmaster who installed Calendar Central. The default address might look like:

http://www.<yoursite>.com/cc/CalendarCentral.html

When you bring up the Java Viewer, there is a login button at the top. Click it and enter you Member ID and Password. The default Admin ID and Password are:

Member ID: superuser
Password: superuser

Two things will happen when you log in, 1) The calendar dates have become buttons and 2) there is an Admin Button at the top.


Setting up Filters ...to top

Login as superuser and click on the Admin Button. In the Admin Window, you should see several tabs. The filter tabs are Event Type, Location, etc.

Click on the Filter you would like to set up (Location, Event Type, etc.). When you add a category, you add it underneath an existing category by clicking the "Add New <filter> (under selected item)" button. A new item is added underneath the current item, and a blank form is presented on the right. Fill out the form and click the Finish button at the bottom.

We encourage you to create a rich hierarchy of filters. This way your viewers can select categories as general or specific as they would like.

Note: The items are sorted in the order you enter them. When you enter a new item, the display shows it being inserted on top. On the server, it is really added to the end. When you reload the Calendar again, the catagories will be listed in the order you entered them.


Setting up Calendars ...to top

You need to create a Calendar for each group that is going to publish events. Login as superuser, click on the Admin button to bring up the Admin Window. Click on the Calendar tab to see the list of Calendars.

To add a Calendar, click on the first item in the list, "All Calendars". When you click the "Add New Calendars..." button, you will see a blank form on the right. The form has several pages...

General:
Fill in the Calendar ID and Calendar Name. The ID is what you will see in the list on the left and should be a short name without any spaces. The Calendar Name is a description of the calendar. Click Next at the bottom.

Filter1: (perhaps Event Type)
Check the categories that pertain to this "sub" Calendar. Click the Next button at the bottom.

Filter2: (perhaps Locations)
Check the categories that pertain to this "sub" Calendar. Click the Next button at the bottom.

When you get to the last Filter, click the Finish button.


Setting up Publishers ...to top

To add a Publisher for the Calendar you just created, you need to add a Member and make him/her a Publisher for that Calendar.

Login as superuser, click on the Admin button to bring up the Admin Window. Click on the Members tab to see the list of Members.

To add a Member, click on the first item in the list, "superuser". When you click the "Add New Members..." button, you will see a blank form on the right. The form has several pages...

General:
Fill in the General page. The User ID should be a short, lowercase, ID without any spaces. This is what the member will use to login. Make sure yuu fill in the password field. Click the Next button at the bottom.

Publisher:
Check the Calendar you would like this new Member to be a Publisher for. Members can only be Publishers for one Calendar. This will be expanded in later versions of Calendar Central. Click the Next button at the bottom.

Admin:
If this new member is just a Publisher, you probably do NOT want him/her to be an administrator. Admins can add new members, filters, and calendars. Click the Next button at the bottom.

Default Filter1: (perhaps Default Event Types)
Checkmark the default preferences that this Member will see when s/he logs in. This has nothing to do with permissions, but rather, what categories will be checked, for viewing, when the member logs in. Checkmark all that apply. Click the Next button at the bottom.

Default Filter2: (perhaps Default Event Types)
Checkmark the default preferences that this Member will see when s/he logs in. Click the Next button at the bottom.

When you get to the last Filter, click the Finish button.


Entering an Event ...to top

To enter a new event you must first log in using the Java Viewer. You can NOT enter an event using the Classic Viewer (HTML Viewer).

When you log in, all the calendar dates become buttons. Click the date for the event you want to add. Fill out the form and hit Finish.