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Corporate Intranet
Communications Director

Jane is Director of Corporate Communications for a large corporation with four business units and thirty operating locations. She is responsible for disseminating information throughout the company about significant meetings, reporting dates, new product introductions and the like.

Before Calendar Central

Jane spends several days each month on the phone with personnel in each of the divisions and locations, trying to gather the necessary information, then another day formatting and inputting the material into a comprehensive calendar, with color coding for each business unit and numbers to signify each location. The corporate webmaster has offered to construct a calendar for her that will replace her word processor prepared version, but she fears having to learn to use HTML.

After Calendar Central

Jane no longer has to go through the frustration of calling back and forth to all of those employees, because as the Calendar Central Administrator, she has authorized an individual in each location as a Publisher of events for that location. Each Publisher can, without having to learn HTML or any computer language, spend the same time that would have gone into a monthly phone call with Jane, and simply add the events for that location to Calendar Central themselves. Jane has restricted each individual so they are only authorized to publish events for the specific locations and event types that they manage. Jane has found, however, that several of the heads of the major business units would still prefer to relay the information to Jane and have her take care of it. Calendar Central can allow the company to handle the effort either way.

Not only can Calendar Central streamline the information gathering process, it allows the calendar itself to be reorganized instantly to show the viewer any grouping of events that the viewer needs to see, saving the viewer valuable time sorting through unnecessary data. If an employee wants to view only events at certain locations, or only within certain divisions, Calendar Central displays only that information, at the touch of a finger. And, of course, with Calendar Central, the calendar is always up to date, rather than only being distributed once a month.

Each organization within the company has put the calendar on their group's web site. People visiting their site, will see the events for that group. They may choose to see more events at any time, by selecting different event types or locations.

Jane has also allowed the different recreational clubs within the company to post events under the several different "Recreation" categories. These events show up when someone chooses to see "Recreation" events. They can even be more specific and choose to see only "Softball Leagues", for example.

Software upgrades are effortless, since the company only has to upgrade the single copy running on their web server. Everyone in the company will be using the latest version when they access the web page with the calendar.