Corporate Intranet
Communications Director
Jane is Director of Corporate Communications for a large corporation with four business
units and thirty operating locations. She is responsible for disseminating information throughout the company about
significant meetings, reporting dates, new product introductions and the like.
Before Calendar Central
Jane spends several days each month on the phone with personnel in each of the divisions
and locations, trying to gather the necessary information, then another day formatting and inputting the material
into a comprehensive calendar, with color coding for each business unit and numbers to signify each location. The
corporate webmaster has offered to construct a calendar for her that will replace her word processor prepared version,
but she fears having to learn to use HTML.
After Calendar Central
Jane no longer has to go through the frustration of calling back and forth to all of
those employees, because as the Calendar Central Administrator, she has authorized an individual in each location
as a Publisher of events for that location. Each Publisher can, without having to learn HTML or any computer language,
spend the same time that would have gone into a monthly phone call with Jane, and simply add the events for that
location to Calendar Central themselves. Jane has restricted each individual so they are only authorized to publish
events for the specific locations and event types that they manage. Jane has found, however, that several of the
heads of the major business units would still prefer to relay the information to Jane and have her take care of
it. Calendar Central can allow the company to handle the effort either way.
Not only can Calendar Central streamline the information gathering process, it allows
the calendar itself to be reorganized instantly to show the viewer any grouping of events that the viewer needs
to see, saving the viewer valuable time sorting through unnecessary data. If an employee wants to view only events
at certain locations, or only within certain divisions, Calendar Central displays only that information, at the
touch of a finger. And, of course, with Calendar Central, the calendar is always up to date, rather than only being
distributed once a month.
Each organization within the company has put the calendar on their group's web site.
People visiting their site, will see the events for that group. They may choose to see more events at any time,
by selecting different event types or locations.
Jane has also allowed the different recreational clubs within the company to post events
under the several different "Recreation" categories. These events show up when someone chooses to see
"Recreation" events. They can even be more specific and choose to see only "Softball Leagues",
for example.
Software upgrades are effortless, since the company only has to upgrade the single copy
running on their web server. Everyone in the company will be using the latest version when they access the web
page with the calendar.
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