1 New Features 2 E-mail Center 3 Maximizer's E-mail Center is integrated with many E-mail systems. To open the E-mail Center, select the 'E-mail' icon on the Icon bar. More... 4 Use the Edit menu to perfom actions such as composing a new E-mail or forwarding an E-mail you have received. More... 5 Use the View menu to filter your E-mail to only show today's, yesterday's, this week's or E-Commerce messages. More... 6 Customize the E-mail Center by choosing 'Preferences' from the File menu or by clicking your right mouse button in the E-mail window and choosing 'Preferences' from the context menu. More... 7 Select the E-mail tab if it is not the current tab. You can type your Auto Signature and choose the options that suit your needs. More... 8 One of the great features of the E-mail window is that you can save an E-mail as a document for the current Address Book entry. Select an E-mail that you want to save. More... 9 Select 'Save E-mail Message' from the Edit menu, then choose the first 'Save to' option. This will allow you to have a permanent record of the E-mail from that person. 10 A spell checker is available when you edit notes, journal entries, and E-mail messages.To demonstrate this feature, open the Notes window by selecting 'Notes' from the Window menu. More... 11 Edit one of the notes in the Notes window by double clicking your left mouse button on the note. Press the 'Spelling' button to begin checking from the cursor's position to the end. More... 12 World Clock 13 The World Clock shows you what time it is anywhere in the world. First, choose 'Address Book' from the Window menu. More... 14 Choose 'World Clock' from the Tools menu. More... 15 Right-mouse click on one of the clocks to change the time zone it displays. More... 16 Related Entries 17 Maximizer allows you to store relationships between Address Book entries. First, select 'Address Book' from the Window menu. More... 18 Select the two entries in the Address Book that have a relationship. More... 19 From the Edit menu, choose 'Relate Entries'. More... 20 Peg Board 21 Maximizer's 'smart' Peg Board can automatically sign you In and Out so your colleagues will know when and where they can contact you. First, choose 'Address Book' from the Window menu. More... 22 Choose 'Peg Board' from the View menu. More... 23 In addition to In or Out, a user can have a status of Busy if they have an appointment in the office, or a status of No RSVP if they have a group appointment they haven't acknowledged. More... 24 Click on the 'User Status' button to manually override your Peg Board status or to return to using the calendar to set your status. 25 Holiday Editor 26 With the Holiday Editor, you can customize holidays and enter special days in the Calendar. Close the Calendar and choose 'Address Book' from the Window menu. More... 27 Choose 'Holiday Editor' from the Tools menu. More... 28 The Holiday Editor is easy to use. You can add, remove and update holidays and special days in the Calendar. More... 29 If a holiday is always on the same day, you can enter it once as a recurring holiday and it will be displayed every year. 30 You can go to one particular holiday record instead of slowly search by Next/Previous button. 31 Describe the relationship in the 'Related Entry Properties' dialog. More... 32 New features in Maximizer 5.0 33 Company Library 34 Use the Company Library to create a marketing encyclopedia by storing sales and marketing information for your business. First, open any window in the Address Book folder. More... 35 Select 'My Company's Library' from the View menu to open the Company Library. More... 36 You can use folders to organize and save your documents, spreadsheets, bitmaps, video clips and other objects. More... 37 You can update the status of each user by pressing 'Refresh'. 38 To have the map indicate where it is night with shading, right click your mouse on the map and choose 'Show night'. 39 The Preview button will show you a quick illustration of the document to help you determine which one you want to open. This is especially helpful with graphics files. 40 To view relationships, select the company, individual or contact in the Address Book and choose 'Related Entries' from the Window menu. 41 Whenever the Spell Checker finds a word in question, you will have a choice to ignore, replace or delete it. You can also add the word to the User Dictionary by clicking the 'Add' button. More... 42 You can set different rules for the Spell Checker to use. Press the 'Options' button in the 'Spell Checker' dialog. More... 43 The rules that you select are effective as soon as you close the 'Spell Checking Options' dialog. Try different combinations of the rules to see which ones work best for you. More... 44 Here is an example of using the Spell Checker on a Journal entry. More... 45 Here the Spell Checker is being used while composing an E-mail message. 46 Spell Checker 47 View Free Time 48 It's easy to view the free time of any user or group of users in Maximizer. First, ensure an Address Book window is open. More... 49 Choose 'Free Time' from the View menu. More... 50 The 'Free Time' dialog searches the calendar and blocks off your appointments and your non-work days. Empty time slots show your free time. More... 51 Changing selections in the 'Users' listbox will show free time for other users or groups of users. 52 System Reports 53 System Reports have been added to make administering Maximizer systems even easier. First, open an Address Book. More... 54 'System Reports' under the File menu lets you choose from a User ID List (if you are MASTER), a User-Defined Field Report and an Address Book Folder Summary. More... 55 The 'Print' Dialog allows you to print the report on paper, save the report to a file or send the report via E-mail. More... 56 Here is an example of the User ID List. More... 57 Here is an example of the User-Defined Field Report. More... 58 Here is an example of the Address Book Folder Summary. 59 Custom Reports 60 Report Smith builds powerful and flexible custom reports directly from your Address Book. First, ensure that the Address Book window is open. More... 61 If you want to create the report on only some of the entries, select them by clicking in the leftmost column of the window. Use the Ctrl and Shift keys to select multiple entries. More... 62 Select 'Print' from the File menu, and then choose 'Custom Report'. More... 63 You can create a report from scratch, or by using an already built Report Smith template. More... 64 You will see this 'Printing' dialog if you do not select any entries in the Address Book. You may choose to create a report on one entry or all of the Address Book entries. More... 65 Using Report Smith to edit and format reports is easy. You may also include pictures and spreadsheets in the report. 66 Private User-Defined Fields 67 Private User-Defined Fields (UDFs) keeps information private to yourself. To create a private UDF, first open the Address Book window. More... 68 Select 'Setup User-Defined Fields' from the File menu. More... 69 Click the 'Add' button to create a new UDF. If you want to modify an existing one, select the UDF and click the 'Properties' button. More... 70 Describe your UDF. Select the UDF type and the Address Book entry types to which it may be added. Select your user name from the owner combo box to make it private to just yourself..