Create custom SmartFill lists in Word Pro
Create custom SmartFill lists in Word Pro
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Tip Spreadsheet users can fill a worksheet range with a sequence of items -- the days of the week, the months of the year, or product ID codes, for example -- by entering just the first item in the sequence. Users of all versions of Lotus Word Pro can do the same in their tables, thanks to the terrific SmartFill feature. For example, you can type Monday in a table cell, then hold down the <Ctrl> key while you click and drag down or across other cells. When you release the mouse button, Word Pro automatically fills in the rest of the days of the week. Word Pro comes with several standard SmartFill lists like the above, but you can easily create your own lists of items you commonly keep tabs on. For example, you might want to create a custom list of the employees in your department, the students in your class, or all the branch offices in your company. Follow the steps below to create your own SmartFill lists in Word Pro 96 and Word Pro 97: 1. From the main menu, select File--User Setup--SmartFill Setup. 2. In the SmartFill Setup dialogue box, click New List. 3. In the New SmartFill List dialogue box, type a name for your new list, and then click OK. 4. Back in the SmartFill Setup dialogue box, click Add Item. 5. In the New SmartFill Item dialogue box, enter the items in your new list. 6. Repeat steps 4 and 5 until you've entered all the items in your new list. To save time, enter the items in the order you'll normally want them to appear in your tables.
Figure 5: Create a Word Pro Custom SmartFill to speed entry to sequential items in a table
7. Check the order of the items in the list. To move an item, click it, then click the up or down arrow button to reposition it within the list. | Category: Word processing Issue: Sep 1997 Pages: 173 |
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