Put your message on a winword banner
Customise page numbering in Winword
Turn off automatic capitalisation in WordPerfect
Format numbers in Ami Pro 3.1 tables
Displaying your own style sheets in Ami Pro
Q Can I create a banner in Word for Windows 6.0, then print it on a laser printer? How would I go about it?
- Milton Feldon
A It's certainly possible, but you'll have to print the banner on several pages and tape them together, since laser printers can't accept continuous forms. Follow the steps outlined below.
1. In a new file select File-Page Setup. Click the Margins tab in the Page Setup dialogue box, and change all margins to 0.5 inch to allow the maximum space for your message.
2. Click the Paper Size tab and select Landscape in the Orientation frame.
3. Click the Layout tab and choose Center from the Vertical Alignment list. Click OK.
4. To see how the banner is progressing, you'll want to view two pages at a time. Make sure you're in Page Layout view, select View-Zoom, then select Many Pages in the Zoom To list. Click the button just below this list, drag the mouse to highlight the top two pages in the drop-down box, and release the mouse button. Click OK.
5. Choose a typeface from the Font drop-down list on the toolbar, then double-click in the toolbar's font size box and enter a large number. A good starting point is 288, which produces letters that are 4 inches high (1 inch equals 72 points), but you can adjust the size to suit your needs.
6. Now, type your message, but don't press <Space> between words or you'll end up with large gaps. Instead, press <Ctrl>+<Shift>+<Space> to insert nonbreaking spaces. Word displays the banner as it will print on each page. Since you're working with such a large font, word breaks between pages won't be correct, but you can trim the pages after printing, then tape them carefully together.
Once you're finished, be sure to save this banner as a document so you can use the basic layout again without going through all these steps.
Q My documents need page numbering that shows the current page plus the total number of pages in the document, as in "1 of 4, 2 of 4", and so on. Can you tell me how to do this in Word for Windows?
- Mark Knutson
A The process is fairly simple, and it works in both WinWord 6.0 and 7.0. Just follow the steps below.
1. Press <Ctrl>+<Home> to move to the first page of your document, and select View-Header and Footer.
2. Click the Header and Footer toolbar's leftmost button to move to the document's footer.
3. Select Insert-Field. In the Field dialogue box, select All in the Categories list, then select Page in the Field Names list. Click OK. WinWord will insert the number 1 in the footer area.
4. Press <Space>, then type of, and press <Space> again.
5. Select Insert-Field, select NumPages in the Field Names list, and click OK to insert the second half of your page numbering scheme.
6. Click Close on the Header and Footer toolbar to return to editing.
7. To make sure the numbers get updated in this and other documents before they're printed, select File-Print-Options and select the Update Fields check box. Then click OK and Close to make this setting the new default.
Note that the second number in your new page numbering system will not automatically be updated as you edit the document. It will print correctly, however, and will be updated each time you open the document.
To update fields at any other time, select View-Header and Footer, click the leftmost button on the toolbar, highlight the footer text, press <F9>, and then click Close.
Q I like WordPerfect 6.1, except for a couple of its annoying habits. The one that bothers me the most is its insistence on capitalising the first letter following a period. That's just fine, except when I'm typing an abbreviation or a punctuated acronym. How do I shut this feature off?
- Stephen Greenberg
A You're not alone in your dislike for this feature. Automatic features are useful, but they're not always as smart as they should be. In any case, you can turn off WordPerfect's autocapitalisation feature quickly.
Select Tools-QuickCorrect, and click the Options button. In the QuickCorrect Options dialogue box click Capitalize First Letter to turn the feature off. Click OK, then click Close. That's all there is to it.
Q I use Ami Pro tables to do sales reports, and I need to format the data as currency. Can I set this up so I don't have to type dollar signs and zeros?
- John Rudzinski
A There's a way to handle this, once you're familiar with Ami Pro's method of using styles to set numerical formats in tables. Here's how to format your currency values:
1. Open a document with a table, place the cursor in any table cell, then select Style-Modify Style
2. In the Modify Style dialogue box's Modify list, click Table format. The options on the right side of the dialogue box change to numerical formats.
3. Choose Currency in the Cell Format list. Click Save, then click OK.
4. If you want to save this change, select Style-Save as a Style Sheet. Make sure the With Contents box of the Save as a Style Sheet dialogue box is not marked, then click OK and click Yes to confirm that you want to overwrite the existing style sheet, or enter a new style name and description.
Close the file you opened in step 1. From now on, whenever you open a document with this style sheet, numerical values entered in a table will automatically take on the currency format. Normal text entered in other table cells will be unaffected by this change.
By George Campbell
In relation to the question posed by Bill Bryce regarding accessing AmiPro style sheets, (Feb 1996).
There is a better and easier way to display your own style sheets. By default AmiPro uses the "_default.sty" as its default. Since AmiPro lists the style sheets in Alphabetic order, the trick is to name your style sheets in such a way as they are grouped together. I would suggest starting style sheets with your initials and then the name. i.e. in my case "TOFAX" or "TOMEMO"
Once this is done we can go ahead and change the default style sheet that AmiPro selects when a File-Open is done. To change the default style sheet, from the menu choose Tools-User Setup.
Now choose load and the following dialogue box will appear (The highlighted area contains "tostyle.sty") Scroll down and highlight the style sheet that you use the most and press OK.
Now when you choose File-New, your list of styles will be displayed. Another small trick is to name your most commonly used Style Sheet in such a way so that it appears at the bottom of the list. In this way you can display up to eight of your own style sheets on screen without having to use the scroll bar.
By cleverly naming your eight most commonly used style sheets, you can display them as the first files in the New dialogue box
- Tom Ottaviano
Editor's note: Thanks for a great tip, Tom. Sorry it took us so long to run it.